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Robyn, Project Manager at Matogen DigitalIan Parsons, Head Chef at Matogen DigitalLaura Hurley, Designer, UX and Engagement Specialist at Matogen DigitalDavid Mundell, Developer at Matogen DigitalRonel van Heerden, Designer at UnfoldRoule Le Roux, Designer at UnfoldAnna van der Westhuizen, Project Manager at UnfoldJane Coombe, Strategic & Programme Consultant at WordworksRowen Ravera-Bauer, Technical advisor at WordworksJacqui Botha, Materials Design and Production Manager at WordworksXoliswa Shandu, Matogen DigitalThabisile Seme, Monitoring, Evaluation & Learning (MEL) Manager at WordworksAnnakie Gammon, Salesforce Consultant at WordworksJohnny Sheridan, Sales Boss at Matogen DigitalPatience Kudyatasa, QA Specialist
From the list: Kick-off meetings

✔ add timelines and instructions in basecamp

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Robyn, Project Manager at Matogen Digital Robyn
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xWordworks team met today to reflect on the two workshops held this week.  Feedback was that they have found the preparation and presentations useful for clarifying our own needs and expectations and felt that Matogen/ Unfold were listening carefully as evidenced from the Miro boards, questions, tentative ways forward and trust that this information is all being constructively shaken into the mix together with previous puzzle pieces provided! :)

We identified tasks arising from the two workshops for the WW team.  We would appreciate Matogen feedback on relevance and timeframes for the tasks we list below for the overall project.

CHECK AND RESPOND TO MIRO BOARDS - each unit to engage.

ADDITIONAL WORKFLOWS to be developed by relevant teams to clarify some as yet unpacked elements of the resource hub cluster of work 
* Jane/Paulene WordNetworks partner management wrt access to resources 
* Paulene/ Bonga Programme communications through email, whatsapp, socials etc.* 
* Colleen/ Jacqui/ Paulene / Tahirih Stock projections & planning, (incl orders, funded materials.)
* Colleen, Thabisile, Bonga and Jacqui to discuss workflows for report writing, production, publication and dissemination. 

ALL WORKFLOWS will be consolidated and affected units to make suggestions for improvements and opportunities for automatisation 

LMS PLANNING
Jane and Paulene to meet to
*Determine a preferred schedule and timeline for LMS publication on the new platform (mapping to programme strategic and launch priorities)
*This will be reality checked with Jacqui ito Materials Unit budget and capacity constraints (both of which are contingent on platform choices, and Matogen's involvement in course development). 
*Associated communications, materials, programme administration, course participant mentorship, and data management requirements will be projected for the 2024/5 programme cycle and annually until 2030.

RESOURCE CATEGORISATION
* Jacs to QA literacy, resources spreadsheets by end July
* Jane/ Paulene to apply tags/ categories by end August   (NB once our proposed tags/ categories adjusted/ approved by Matogen)

REPORT CATEGORISATION
* Jacs to QA governance, MEL reports spreadsheets by end August
* Thabisile/ Jacs/ Colleen to develop tags/ categories for MEL and Governance reports, approved by Matogen by mid Sept
 * Thabisile/ Colleen to apply tags/ categories by end September

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